To all (travelling) ILRI staff:

We have noticed some irregularities concerning the calculation of perdiem rates, and I would therefor like to refresh your memory by pointing out two things:

1) The daily perdiem amount is not always paid in full, but certain parts of it must be deducted if the journey did not span the entire day, or if meals were provided by the hotel, ILRI or other institute.

The perdiem calculator spreadsheet helps you to calculate the exact amount you are entitled to (just click the boxes of the meals you had to pay for yourself).

· Breakfast (if away before 6 am and not provided): 20%

· Lunch (if away between 12 and 2 and not provided): 30%

· Dinner (if still not at base at 7 pm and not provided) : 30%

· Incidentals 20% (always paid)

2) The perdiem rates apply to ALL staff, consultants and workshop participants and cannot be deviated from. As long as ILRI is paying, these rates and procedures should always apply.

Exceptions to this rule can only be requested by program leader and approved by either DG, ADG, DDG or DCS in extraordinary circumstances, and has to be documented.

Please take good note of these procedures: Not applying them properly could be regarded as a breach of our code of conduct

In case of any questions, please contact your allotted Finance Manager

Safe travels and kind regards!

Misja Brandenburg | Director Corporate Services