Happy to announce that today Nairobi and Addis went fully live with all phase 1 OCS modules. This means that as of today, the ‘paper-trail’ procedures for the travel and procurement are history and will no longer be accepted. As of now, all travel request, travel expense requests and Procurement request can only be done on line in OCS. A few things to note:
- All requests as of September 24th should already have been raised in OCS, if not, ensure they still are.
- We tried to copy all pending request from before 24/9 into OCS, but it might be that we missed one, so please let PMO check if all pending procurements are in the system now. If you have any doubts, please check with your assigned finance maneger.
- For travel expenditures, all receipts, DSA calculation etc need to be uploaded in OCS, but afterwards the originals of those documents still need to be sent to the Finance department (just put them in an envelope mentioning the transaction number). Finance can only pay once OCS is complete and original docs have been received for archiving.
- Please help us improve: If you think there is anything wrong (process takes too long , wrong people approving, missing info etc), please always report it to our helpdesk Servicedesk@cgiar.org
- Staff based elsewhere (not Addis or Nairobi) will off course still continue according to old procedures and formats , outside OCS
Then a final reminder for all you timesheet fillers and approvers out there: please ensure you submit and approve all time each week and let us know if there are still issues or questions, we are here to help you solve them,. But we soon need to be getting to full time completeness and we’re not fully there yet
Thank you all and kind regards
Misja Brandenburg | Director Corporate Services
ILRI Announcements 