I’m happy to hereby present you with two things at once:
- The new perdiem (DSA) rates for all national and international travel, valid as per 1/10/15
- An excel Tool to help you calculate and claim the perdiem for a certain trip.
The Perdiem rates are, as according to IMC decision, based upon official UN rates (80% of non-room rate) and for Kenya and Ethiopia based upon input and experience from several frequent travelers and the finance department. All worldwide rates can be found on the second tab of the attached files.
These rates have to be used by all staff with ILRI contracts. ILRI staff contracted through hosted organizations, will continue to use the Travel procedures and per diems of their hosts.
The use of the Excel tool is mandatory for all staff of “OCS countries”, currently Kenya and Ethiopia. To claim per diem/DSA, the file has to be filled and uploaded in OCS. Without it, NO perdiems will be paid.
Staff of other (and not hosted) offices can already start using it as well (is quite simple to set up for specific country, just ask your administrator), but is not yet mandatory till OCS implementation in 2016. Until then, I will leave the decision up to local management.
All existing Travel policies and procedures still apply. So in exceptional cases an employee can also claim actual costs (with receipts) for the entire trip (not mixed)as well, if the situation calls for it an supervisor agrees.
I hereby attach 2 versions; one for staff in Ethiopia, one for staff in Kenya, as well as a simple Example.
The tool is rather self-explanatory, but please see the last tab for some instructions. In case of any questions, please contact your designated Finance manager.
Thank you, enjoy the tool and kind regards
Misja Brandenburg | Director Corporate Services
ILRI Announcements 